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Adding or Creating a Job Description

Learn how to add or create a job description when setting up a new position in Alva's Hiring System. You can use Architect to generate one in seconds, import from an existing job ad or ATS, or write one manually.

Written by Pernilla Ahl
Updated over a month ago

Getting started

When you create a job, the first step is describing the role. Your job description is the foundation of your hiring process - it defines what you're looking for and helps Alva's AI suggest relevant criteria and assessments in the following steps.

If you haven't created a job yet, go to: [LINK TO CREATE A JOB ARTICLE]

Adding your job description

On the Describe the Role screen, you can add your job description in several ways. You can write or paste your own text, use AI to generate one, upload a PDF file, or import from a URL.

Option 1: Write your job description manually

If you already have a job description ready, simply:

  1. Paste or type your text directly into the text field

  2. Include key information such as:

    • Role title and summary

    • Main responsibilities

    • Required skills and experience

  3. Click Proceed when you're done

Option 2: Use AI to generate a description

If you don't have a job description yet, Alva's AI assistant (Architect) can create one for you.

  1. Enter a job title in the title field

  2. Click Ask Architect

  3. Optionally, provide additional context to make the description more tailored:

    • Key responsibilities

    • Specific requirements

    • Team or role context

  4. Architect will generate a draft job description

  5. Review the output and edit as needed

  6. Click Proceed

šŸ’”Note: Architect uses your input to create a structured, comprehensive job description. You can always refine the AI-generated text before moving forward.

To learn more about AI recommendations in the Hiring System, read AI recommendations in Alva's Hiring System.

Option 3: Upload a file

If you have an existing job description saved as a document:

  1. Click the Upload file option

  2. Select a PDF file from your computer

  3. Alva will extract the text from the document

  4. Review and edit if needed

  5. Click Proceed

Option 4: Import from a job ad or ATS

If your job description already exists online or in your ATS:

  1. Click Fetch from a from URL

  2. Paste the link to your job ad or ATS posting

  3. Alva will fetch and extract the job description

  4. Review the imported text and make any adjustments

  5. Click Proceed

Editing your job description

Regardless of which method you used, you can always:

  • Edit the text directly in the field

  • Add or remove sections

  • Adjust formatting

  • Clarify specific requirements

Take your time to ensure the description accurately reflects the roleā€”this foundation will inform the rest of your hiring process.

Next steps

Once you click Proceed, you'll move to the next step: setting role criteria. Here, Alva will suggest relevant skills, background requirements, and traits based on your job description.

āž”ļø Next step: Set Role Criteria

Any Questions?

Use the chat in the bottom right corner to connect with a member of our support team.

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