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Inviting Team Members and Creating Teams in Alva

Learn how to add new team members to Alva - either by converting hired candidates or by inviting coworkers from scratch - as well creating teams in your Alva account.

Written by Pernilla Ahl

Convert a Hired Candidate into an Employee

If someone has gone through your hiring process in Alva, converting them to an employee is the recommended approach. This keeps their test results and ensures a smooth onboarding into your organization.

Step 1: Set the Candidate to “Hired”

  1. Open the relevant job position.

  2. Tick the checkbox next to the candidate.

  3. Click Change stage (top right).

  4. Select Hired.

💡 Note: Need more help? See Managing Candidate Stages in Alva.

Step 2: Create an Employee Account from the Candidate

  1. Go to Settings → Employees.

  2. Click Create new employees in the top right corner of the app.

  3. Select the hired candidate from the list.

  4. Click Next.

  5. Fill in the required details:

    • Work email

    • Location

    • Team (optional but recommended)

    • Access group

  6. Click Create.

This creates a new employee profile linked to your organization while keeping the original candidate account unchanged.

💡Note: Assigning a team during this step helps unlock more value from Team Insights later.

Invite Coworkers from Scratch

If the person has not been a candidate in Alva, you can invite them by creating a brand-new employee account.

How to Invite a Coworker From Scratch

  1. Go to Settings → Employees.

  2. Click Create new employees in the top right corner of the app.

  3. In the bottom-right corner of the pop-up window, click Create employee from scratch.

  4. Fill in the required details:

    • Email address

    • Location (applies the correct retention settings)

    • Access group (defines their permission level)

    • Team (optional but useful if you use Team Insights)

    • Invitation email template

  5. Click Invite employees.

The coworker will receive an email with a link to activate their Alva account. They must click the link, set a password, and complete their profile.

💡Note: If you can’t see Settings or Invite employees, you likely don’t have admin permissions. Reach out to an Alva administrator in your organization.

Creating Teams in Alva

Teams help structure your organization in Alva, especially if you have multiple departments, locations, or hiring units.

To create a new team:

  1. Go to Settings in the bottom right corner → Teams.

  2. Click Create new team.

  3. Name the team and assign members.

When adding coworkers, choose Add as Member. The Admin role relates to a legacy team development feature and is not needed for Team fit comparisons.

Any Questions?

Use the chat in the bottom right corner to connect with a member of our support team.

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