Greenhouse Recruiting’s integration with Alva allows you to send tests to candidates and receive their results automatically. In this article, we will cover how to:
- Configure User Setup Permissions in Greenhouse Recruiting
- Create a Harvest API Key for the Greenhouse/Alva Integration
- Input your Harvest API key in Alva
- Send Alva API key to greenhouse
- Add Alva’s Stage to a Job Interview Plan
- Send and review the Tests
Configure User Setup Permissions in Greenhouse Recruiting
In order to enable the Greenhouse/Alva integration, you will need the developer permission Can manage ALL organization’s API Credentials.
Contact a Greenhouse user in your organization with Site Admin level permissions with the additional user-specific permission Can edit another user's advanced permissions to apply the API credential management permission to your account. Have the user with Site Admin level permissions edit your user account's permissions by navigating to the Configure icon > Users > Your Name)
The user with Site Admin level permissions should navigate to the Permissions panel on your user page and expand the Developer Permissions dropdown menu.
Select Can manage ALL organization’s API Credentials so that a check is in the checkbox. When finished, click Save.
Repeat as necessary for any other user that should have access to set up the integration.
Create a Harvest API Key for the Greenhouse/Alva Integration
To create a Harvest API key for the integration, click on the Configure icon in the upper right-hand corner. Navigate to Dev Center on the left-hand panel.
From the Dev Center page, click API Credential Management.
From the API Credential Management page, click Create New API Key to generate the API key for Alva.
From the Create new credential dialog box, give your API key a name and select Harvest from the Type dropdown menu. When finished, click Create
On the Manage API Key Permissions page, Select the Applications Permissions.When finished, click Update.
Your Harvest API key for the Greenhouse/Alva integration is created and configured. Provide your Harvest API key to your Alva onboarding team so they can set up the integration.
Input your Harvest API key in Alva
In your Alva Account, go to Account / Integrations and enable the greenhouse integration.
After that, you will receive an Alva Api Key in return, for you to enable the integration from Greenhouse
Once you have received your API key, click here to open a ticket with Greenhouse.
Note: Do not send the API key in this initial email. API Keys allow access to sensitive data and must be kept secret. If an API Key is shared in an email and your email is intercepted by a malicious third party or your email account is hacked, the hacker would be able to view and access your API Key. For this reason, we require API Keys to be shared securely using SendSafely, Greenhouse’s secure data transfer platform.
The Greenhouse Support Team will respond with a SendSafely link for you to enter your API key. A notification will be sent to the Greenhouse Support Team after you have entered your API key and they will email you to confirm that your API key has been set up in your account and your integration is enabled.
Enable Alva Integration in Harvest
Using the Alva API key, go to the Integration and Partners in Greenhouse and find Alva’s integration page ( https://app3.greenhouse.io/partners )
Click Connect and paste the Alva API Key in the field.
Add Alva’s Stage to a Job Interview Plan
Once the Greenhouse/Alva integration is enabled for your organization, you will be able to add the Alva assessment as an Interview stage.
To do this for an existing job, navigate to a job (All Jobs>Job Name) and click Job Setup from the Job navigation bar.
From the Job Setup page, navigate to Interview Plan on the left-hand panel. Scroll down the page and click + Add a Stage.
From the Add Stage dialog box, select the Alva stage. When finished, click Add to apply the stage to the job's interview plan.
Once the stage has been added to the job's interview plan, click Edit Take Home Test. Use the provided drop-down menu to choose assessments that you have previously set up in Alva.
Select the appropriate assessment and assign at least one Greenhouse user to grade/review submitted assessments. When finished, click Save.
Note: Keep in the mind that all configuration of the assessment itself, as well as the email template, will need to be done in Alva.
Send and review the Tests
When candidates are moved into the Alva interview stage, Greenhouse will display a Send Test link.
Note: When you send a test from Greenhouse, the interview instructions are actually sent by Alva.
For each candidate, you can click “Send Test” to trigger the workflow. After sending the test, the candidate will receive an email with instructions and you are able to see it’s status in either Alva or Greenhouse.
The status of the assessment will be viewable in Greenhouse:
Once the candidate has submitted their test, the Interview Kit will contain a link to view the submitted test on Alva. You can also see the report directly in Alva for more detailed results and information about the test profile
Please contact firstname.lastname@example.org or your Customer Success Manager for troubleshooting assistance regarding the integration.