During Set up job ad, you can review and edit the job ad, choose where to publish it, and configure the application candidates will complete. The step is divided into the Role description and Application tabs.
Role description
Use the Role description tab to review the job ad and choose how the job should be published.
Edit the job ad
Architect drafts the job ad based on your role description and criteria. The draft includes a title and sections such as “About us”, “About the role”, “What you’ll work on”, “What we’re looking for”, and “Our hiring process”.
You can edit the ad in two ways:
Edit directly: Click the job ad title or text and make changes manually.
Use the prompt field: Enter an instruction above the job ad, such as “Translate to Swedish” or “Add a section about benefits”, then click Regenerate.
💡Note: Architect uses the job description and assessment plan - along with your organisation's Company Context (company description, values, and additional context) - to create a job ad. If you haven't set up Company Context yet, the output will be more generic. You can always refine the AI-generated text before moving forward.
See Company Context in Hiring System to learn how to configure it.
Publishing options
Choose where to publish the job from the settings beside the job ad.
Publish with Alva
Under Publish with Alva, select Publish to your career page or job list. This supports two setups:
Alva-hosted career page: A career page built and hosted by Alva. If you have not created one, a basic page and URL are created automatically when you publish. You can then add your company branding and information using the career page builder. Read Build your Alva Career Site for instructions.
Job list widget: A widget embedded on your own career site that displays your Alva jobs. Read An introduction to Job List Widget for instructors.
You can also configure:
Salary: Add an amount or range to display on the job ad.
Contact person: Select the contact person shown on the job ad.
Publish on Alva Marketplace
Select Publish on Alva Marketplace to reach candidates who have already completed Alva assessments and allow them to apply using their existing profile.
Publishing on Marketplace also enables Sourcing, which surfaces relevant candidates for you to review and invite. Click here to learn more about Sourcing.
Complete the required Marketplace fields before publishing:
Remote status: On-site, remote, or hybrid
Location: The city or cities where the role is based
Languages: The language or languages required for the role
Leadership position: Select this for a leadership role so suggested candidates are filtered accordingly
For more information, read How Does Alva Marketplace Work?.
Copy to your ATS
If you manage job ads in an external applicant tracking system, click Copy job ad description. You can then paste the full job ad into your ATS and publish it there.
💡 Note: Using Greenhouse, Jobylon, or Teamtailor? The publishing flow may look different. Read the Jobylon setup guide or Teamtailor setup guide.
Application
Open the Application tab to preview and configure the application before publishing the job.
The following standard fields are mandatory. Candidates must complete them before they can submit their application, and the fields cannot be edited:
First name
Last name
Email address
Upload your CV
You can also add up to two file upload fields for documents such as a cover letter, transcript, portfolio, or work sample. For each additional field, you can configure:
A custom Field label explaining what the candidate should upload
An optional Required field setting that prevents submission without the file
Additional file uploads follow these rules:
Each additional field accepts one file of any type, up to 10 MB.
Submitted files cannot be replaced or removed by the candidate or recruiter.
Every uploaded file is scanned for malware.
💡Good to know: Additional file uploads are not available when publishing through your ATS. Changes only apply to new applications, and AI is not used to extract or review content from uploaded files.
Additional files for invited or sourced candidates
Invited or sourced candidates upload any additional files you have requested from their Alva profile during readiness screening.
Final review
Once you are happy with the job ad, application, and publishing settings, click Next step to review the complete job setup.
Choose one of the following options:
Finish: Finalises the job and publishes it if you selected a publishing option.
Save and close: Saves your progress without publishing so you can return later.
Any Questions?
Use the chat in the bottom right corner to connect with a member of our support team.
