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Inviting Team Members to Alva

Learn how to add new team members to Alva - either by converting hired candidates or by inviting coworkers from scratch. This guide helps you choose the right starting point depending on whether the person already exists as a candidate in Alva.

Pernilla Ahl avatar
Written by Pernilla Ahl
Updated this week

Convert a Hired Candidate into an Employee

If someone has gone through your hiring process in Alva, converting them to an employee is the recommended approach. This keeps their test results and ensures a smooth onboarding into your organization.

Step 1: Set the Candidate to “Hired”

  1. Open the relevant job position.

  2. Tick the checkbox next to the candidate.

  3. Click Change stage (top right).

  4. Select Hired.

💡 Note: Need more help? See Managing Candidate Stages in Alva.

Step 2: Create an Employee Account from the Candidate

  1. Go to Settings → Employees.

  2. Click Create employee from candidate.

  3. Select the hired candidate from the list.

  4. Click Next.

  5. Fill in the required details:

    • Work email

    • Location

    • Team (optional but recommended)

    • Access group

  6. Click Create.

This creates a new employee profile linked to your organization while keeping the original candidate account unchanged.

💡Note: Assigning a team during this step helps unlock more value from Team Insights later.

Invite Coworkers from Scratch

If the person has not been a candidate in Alva, you can invite them by creating a brand-new employee account.

How to Invite a Coworker From Scratch

  1. Go to Settings → Employees.

  2. In the bottom-right corner, click Create employee from scratch.

  3. Fill in the required details:

    • Email address

    • Location (applies the correct retention settings)

    • Access group (defines their permission level)

    • Team (optional but useful if you use Team Insights)

    • Invitation email template

  4. Click Invite employees.

The coworker will receive an email with a link to activate their Alva account. They must click the link, set a password, and complete their profile.

💡Note: If you can’t see Settings or Invite employees, you likely don’t have admin permissions. Reach out to an Alva administrator in your organization.

Any Questions?

Use the chat in the bottom right corner to connect with a member of our support team.

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