Understanding default access groups
Access Groups can be accessed in the Settings page. It is only available to users that are either administrators or have access to the entire account.
The first time you access this page, there will be already be some default groups set up. For most companies, these should suffice.
Adding and removing users
First, navigate to the access group.
Second, add the user from the dropdown list.
If you want to move a certain user to another access group, click on "Change group" to the right of the user's name and select the access group that the user should belong to instead.
Adding and removing permissions
When it comes to managing what each group has access to, you can turn each permission on and off individually, according to your needs: Just open the set of permissions and click on the toggle to the right.
Special access for Team admins
In the access level tab for Team Insights you will find two levels referring to "Access test results as Team Admin". If these two are enabled this means that any person in this access group who is made an "Admin" for a specific team will be able to access the personality results for all team members in that team via the Team Fit function. This access level is most often provided to Hiring Managers using the Team Fit function to compare a candidate to their existing team.
To set someone as an "Admin" for a team you will have to go to the Team tab under "Members" in the menu to the left. Here you can switch the team role from "Member" to "Admin".
Control the candidate results your hiring team can view
In April 2024, we shipped updates to our Access Groups that gave Talent Acquisition Managers increased flexibility and control. This was a highly requested addition from our customer base, and now it's possible for administrators to filter out what assessment information hiring managers have access to in Alva.
With more control at your fingertips, you can structure the hiring flow for your organisation as you see fit.
Defining those parameters can be done in a few clicks. In the "Access Group" tab on your control panel, simply select "Employee." On the next screen, you have access to your permissions. To adjust for hiring managers, click on "Candidates."
Here you'll see tabs for different types of assessment information. If you want hiring managers, for example, to only see the psychometric results, you can filter out other tabs like "Role Fit," "Interviews," "Coding Tests," etc.