How to send tests using Lever

Alva tests are sent through the Lever integration either by a) moving candidates to the designated trigger stage or b) assigning a tag to the posting or opportunity. Below you will find guides detailing each of these methods.

Note: If your job is set as "confidential" you will not be able to send the Alva tests. Make sure the "Confidential" setting is disabled in the job posting settings before proceeding with this guide.

1. How to send tests by designating a trigger stage in Alva

This option allows you to choose a stage in your pipeline where the candidates automatically will get sent the tests upon entry.

Step 1: In Alva, go to your company Settings (1). If you don't have access to it, either ask the admin in your company or reach out on Alva's Intercom. Next click on "integrations" (2). Then click "Add integration" (3).

Step 2: A pop up menu will appear. Scroll down until you see the settings "Trigger stage" (1) and "Progression stage" (2). Next choose at what stage you want the tests to be sent (1) and to what stage candidates will be placed once they have completed their assessments (2). Finally, click "Save" to save these settings.

When a candidate progresses to the "Trigger stage" the tests will automatically be sent to this person. When a candidate is done with the tests he or she will be moved to the "Progression stage".

Using tags to send Alva tests through Lever

Beyond moving opportunities to the defined trigger stage, a number of tags can be assigned to send the Alva tests to a single opportunity or all opportunities in a posting. Please note that if a tag is applied to a posting, all opportunities in the posting will get the tag. I.e. if you assign a tag to a posting, this will affect all opportunities in that posting.

In the integration settings in Alva (see above) you can define blocked origins, meaning that no opportunities of a specific origin will receive the tests. This is useful if you want to always exclude a certain group of candidates, e.g. internal or sourced. The blocked origins can, however, be overridden by using the tag "Alva: Include All" on a posting, meaning that also opportunities from a blocked origin will receive the tests when moved to the assessment trigger stage. If you want to make sure that no opportunities in a posting receive tests even though they are move to the trigger stage you can use the "Alva: Skip Assessment" tag. This will make sure that no tests are sent despite candidates being moved to the trigger stage.

In addition to moving opportunities to the defined trigger stage, the following tags are available in order to send tests through the integration.

"Alva: Screening". Will send tests to all opportunities in a posting directly when created. See section 2 below for further instructions.
"Alva: Send Tests". Will send the tests to an individual opportunity. See section 3 below for detailed instructions. Please note that this tag till override both blocked origins and the tag "Alva: Skip Assessment".

Please note: All tags are case sensitive. This means that they wont work if you don't type them exactly as stated in the guide.

An overview of available tags can be found in the end of this help center article.

2. How to configure Alva tests as a screening stage in Lever

The tag "Alva: Screening" allows you to automatically send the Alva tests as soon as a candidate applies to the position.

Step 1: First you need to access the job settings. Click on "Jobs" (1) and then click on the Job posting that you want to send the tests in (2).

Step 2: In the job posting settings, click on "tags" and type "Alva: Screening" (1) then press enter. Finally click "SAVE CHANGES" (2).

Please note: The tags are case sensitive. This means that they wont work if you don't type them exactly as stated in the guide.

Done!

3. How to send tests to individual candidates

This option allows you to manually send test to any individual candidate.

Step 1: Click on "Candidates" (1) and then click on the candidate that you want to send the tests to (2).

Step 2: Now scroll down until you spot the field that is marked in red. Type "Alva: Send Tests" in this field then press enter. If done correctly the tests will be sent within an hour. Please note that this tag till override both blocked origins and the tag "Alva: Skip Assessment".

Please note: The tags are case sensitive. This means that they wont work if you don't type them exactly as stated in the guide.

How to choose test profile

Step 1: Choosing a test profile is done in the Alva website. Starting from there click on the relevant job.

Step 2: In the job menu, click "Settings" (1). Then click on the arrow (2) next to "Test assessment" which opens a drop down menu, click on "Change" (2).

Step 3: Select which test profile you want to use then press "Select" to save you choice.

Please note: The same tests are sent to all candidates. The option to change test profile only changes how the results are interpreted, for more information on test profiles click HERE https://help.alvalabs.io/en/articles/2672814-alva-s-default-test-profiles.

Now the test profile that you chose will be used in the Lever integration. This needs to be done for every new position. If you want to set a default test profile that will be automatically set for every new position you create click HERE

How to view test results in Lever

You can access a candidates test results by clicking on a candidate that has completed their tests and then scrolling down until you see the dialogue box "Test results available from Alva". In this dialogue box you can see a summary of the assessment (1) but you can also access the detailed results in the Alva website by clicking the link under "See full test results in Alva" (2).

Available tags and their function

Below all the available tags in Lever associated with the Alva tests are explained. Please note that a tag applied to a Posting will automatically be applied to all opportunities within that Posting. Tags can be added to both Postings and Opportunities and are case sensitive.

Alva: Screening
If this tag is applied to a posting, tests will be sent to the opportunities as soon as they are created.

Alva: Send Tests
If this tag is applied to an opportunity the tests will be sent to the candidate within an hour despite being from a blocked origin or if the "Alva: Skip Assessment" tag is applied to the posting.

Alva: Skip Assessment
If this tag is applied to a posting, no tests will be sent to opportunities when they are moved to the assessment trigger stage. This is however overridden by the tag "Alva: Send Tests" which will cause the tests to be sent regardless.

Alva: Include All
If this tag is applied to a posting also opportunities from blocked origins will get tests when moved to the assessment trigger stage.

Thank you for reading through this guide!

If you need any more help, please contact support@alvalabs.io or your Customer Success Manager for troubleshooting assistance.

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