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How to Use Alva with Workday

Learn how assessments are ordered from Workday, what Alva sends back when a candidate is done, and where to find the full report.

Written by Pernilla Ahl

How assessments are sent

Workday drives the assessment process. When a candidate is assessed in Workday, Workday places an assessment order with Alva, Alva invites the candidate by email, and the result is written back to the candidate in Workday once they have finished.

💡Note: Your Workday jobs and candidates are not mirrored into Alva. A job appears in Alva when the first assessment order for it arrives, and not before. A candidate you add directly in Alva has no Workday order attached, so that result cannot be sent back to Workday.

If the integration is not connected yet, start with Alva Labs and Workday Integration.

Inviting a candidate

Candidates are invited from Workday, not from Alva. Alva sends the invitation email as soon as the order arrives. There are two ways to order an assessment:

  • One candidate at a time. Move the candidate to the Assessment stage, click Assess, and add the test under Assessment Test.

  • Everyone on a job requisition. Add the tests to Default Assessment Tests on the requisition. Candidates are then invited automatically as they reach the Assessment stage.

Kombo’s guide to how assessment works in Workday walks through both, step by step.

💡Note: Only tests that have been added in Workday can be ordered. Adding them is step 2 of Alva Labs and Workday Integration, and it has to be done again for every test profile and interview template you create later.

💡Tip: Send your own message to the candidate ahead of the Alva invitation. It matters for whether the candidate expects, accepts and completes the assessment. Our support team can help with the wording.

What comes back

When the candidate has finished, Alva sends Workday the status, a score out of 100 and a link to the full report.

Workday carries the headline result only. Following the link opens the report in Alva, where the profile comparison and the rest of the detail live — and where anything beyond the score has to be read.

Where the result appears depends on how your recruiting process is set up. If you use Workday’s built-in assessment workflow, it is on the candidate under Screening > Assessments. Kombo’s guide to test results in Workday shows where to look if you do not.

Any Questions?

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